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Board of County Commissioners of Calvert County
Calvert County Courthouse, Commissioners’ Hearing Room

TUESDAY, August 26, 2008
Invocation – Father Peter J. Daley
                       St. John Vianney Catholic Church, Prince Frederick, Maryland
Pledge of Allegiance
Approve Agenda
Approval of Minutes of July 29, 2008
Approval of Minutes of August 5, 2008

AGENDA

       I.   PROCLAMATIONS                                                                                               10:05 a.m.
            1.  Grandparents’ Day
            2.  Jim “Elvis” Godbold

      II.   PRESENTATIONS                                                                                                 10:20 a.m.
            1.  Calvert County Fair Book – 2008
            2.  Employee of the Month – July 2008
            3.  Team Excellence Award

     III.   PUBLIC HEARINGS
            Department of Finance and Budget
            1.  Memo from Sharon Strand, Capital Projects Coordinator, 7/24/08       10:30 a.m.
                 Re:  Courthouse Security Grant

            2.  Memo from Terry L. Shannon, Director, 8/19/08                                        10:45 a.m.
                 Re:  Chesapeake Hills Golf Course

            Office of Personnel
            3.  Memo from Paula Gray, Personnel Manager, 8/06/08                              11:00 a.m.
                 Re:  Proposed County Code Amendments – Personnel Chapter 86

     IV.   NEW BUSINESS                                                                                                    11:15 a.m.
            Department of Economic Development
            1.  Memo from Linda S. Vassallo, Director, 8/19/08
                 Re:  Maryland Technology Development Corp (TEDCO):
                          Request to Co-locate in Calvert County

            Department of Planning and Zoning
            2.  Memo from Kirsti Uunila, Historic Preservation Specialist, 8/20/08
                 Re:  Agreement with Contractor for Historic District Commission Project
                         - Update of Historic Roads Survey

            Department of Public Works
            3.  Memo from Karl R. Deugwillo, Project Manager, 8/12/08
                 Re:  Agreement of Sale Contract for Easement Acquisition for Fox Run Boulevard
                          - Fox Run Limited Partnership Property

            4.  Memo from Lynn Thomas, Project Manager, 8/08/08
                 Re:  Award Recommendation – Dunkirk Football Field Contract

            5.  Memo from Lisa Kreps, Capital Projects Contract Coordinator, 8/19/08
                 Re:  Award Recommendation – Bituminous Concrete Overlay Contract

      V.   COMMISSIONERS’ REPORTS                                                                            12:00 p.m.

     VI.   PUBLIC COMMENT                                                                                               12:10 p.m.
            There is a time limit of 5 minutes per speaker. No additional minutes or
            allotting unused minutes to an additional speaker will be permitted.

     VII.   EXECUTIVE SESSION                                                                                          12:15 p.m.
               Closed to the public pursuant to Section 10-508 of the State Government
               Article of the Annotated Code of Maryland.

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Executive Session Meeting

1.   Contract Matter [10-508 (a) (14)]
       The Board will consider recommendations from staff regarding a request for
      extension of lease for the Lusby Conference Room.

2.   Legal Matter [10-508 (a) (8)]
      The board will consult with the County Attorney regarding a legal matter concerning
      Chesapeake Church.

This agenda is subject to change and the times listed are approximate.
If any items are added for consideration, they will be included on a
revised agenda that will be issued prior to the closed session.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Summary of Actions Taken

Presented a proclamation declaring September 7, 2008, as Grandparents’ Day, encouraging all citizens to reflect upon and celebrate the roles, responsibilities, and contributions of grandparents in Calvert County and the nation.

Presented a proclamation to Jim “Elvis” Godbold, recognizing his service to the community and many contributions to the citizens of Calvert County for more than a decade assisting in community activities, fundraisers, and other events. Mr. Godbold came in his “Elvis” attire and performed a song for the Commissioners.

The Calvert County Fair Board presented the Commissioners with the 2008 Calvert County Fair Book. The Fair will be held September 24 – 28, 2008.

Presented Charles “Potsie” Horsmon with a certificate and monetary award for being chosen as Employee of the Month for July 2008. Mr. Horsmon was recognized for initiating various installation and construction projects at Cove Point Park, many of which would have required contracting outside vendors.

Presented the following employees from the Division of Parks and Recreation with certificates and shirts for being chosen for the Team Excellence Award:  Ford Harris, Stanley Harris, William Hatfield Jr., Charles “Potsie” Horsmon, Mary B. Johnson, and Bryan Sunderland. They were recognized for their professionalism, hard work, and team spirit in efficiently carrying out the projects under Mr. Horsmon’s direction at Cove Point Park.

Held a public hearing, approved budget adjustment #48 in the amount of $247,981.08, and signed the related Resolution for security upgrades for the Courthouse facilities.

Held a public hearing, approved budget adjustment #102 in the amount of $3,650,000, and signed the related resolution for the purchase of Chesapeake Hills Golf Course, related closing costs, repairs, and operating costs through June 30, 2009.

Held a public hearing, approved the proposed County Code Amendments to the Personnel Chapter 86, and signed the related resolution regarding employee reclassification cycles and the way personal leave is granted.

Approved and authorized the President of the Board to sign the Memorandum of Understanding with the Maryland Technology Development Corporation (TEDCO) allowing TEDCO to locate on site with the Department of Economic Development two days per month to afford the business community direct and immediate access to TEDCO services.

Approved and authorized the President of the Board to sign the agreement with ERM, Inc., to pursue updating and completing a survey of historic roads in Calvert County, which was begun in 1997, for a payment not to exceed $14,000, utilizing funds from the Historic District Commission budget and book sales fund. Commissioner Kelley directed staff to see if the report will include historic road names and usages.

Approved and authorized the President of the Board to sign the Agreement of Sale for Easement Acquisition with Fox Run Limited Partnership Property for Fox Run Boulevard at a cost of $93,700.

Awarded Facchina Construction, Inc., of LaPlata, Maryland, the Dunkirk Football Field contract for the bid amount of $976,500 plus Alternates B and C in the amount of $108,350, for the total award of $1,084,850 and accepted the unit prices as part of the contract.

Awarded C.A. Bean Inc., of California, Maryland, the Bituminous Concrete Overlay contract, measuring approximately 11.7 miles of roads, for the bid amount of $3,741,915.