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Board of County Commissioners of Calvert County
Calvert County Courthouse, Commissioners’ Hearing Room

Tuesday, September 9, 2008
Invocation – Reverend William Patton Jr.
                       Calvert Lighthouse Tabernacle, Prince Frederick, Maryland
Pledge of Allegiance
Approve Agenda
Approve Minutes of August 12, 2008

AGENDA

      I.   APPOINTMENTS                                                                                                           10:05 a.m.
           Employee Recognition Committee
           Seven vacancies due to term expirations and resignations

           Lusby Town CenterArchitectural Review Committee
           One vacancy due to a term expiration

            Owings Architectural Review Committee
            One vacancy due to a term expiration

           Tourism Advisory Commission
           One vacancy due to a term expiration

     II.   PRESENTATION                                                                                                             10:15 a.m.
           Calvert County Family Network
           Memo from Michele E. Scott, Coordinator, and Kathleen Riley, Board of Directors
           Re:  Community Charitable Funds Initiative

    III.   PUBLIC HEARING                                        ***POSTPONED***                                10:30 a.m.
           Department of Planning & Zoning
           Re:  Allday Road Right-of-Way Abandonment

   IV.   PRESENTATION                                                                                                             10:45 a.m.
           Department of Planning & Zoning
           Memo from Steve Kullen, Planner II Watershed, 6/13/08
           Re:  Calvert County Native Plant Publication

    V.   NEW BUSINESS                                                                                                               10:55 a.m.
          Department of Planning & Zoning
           1.  Memo from Dave Brownlee, Principal Planner, and Steve Kullen, Planner II
                Re:   Bay Restoration Fund Grant – Bid Award Recommendations

           Office of the County Attorney
           2.  Memo from Emanuel Demedis, County Attorney, 9/03/08
                Re:   Contract for the Purchase of Chesapeake Hills Golf Course

           Department of Community Resources
           3.  Memo from Maureen T. Hoffman, Director, 8/27/08
                Re:   In God’s Care, Inc., Assisted Living Facility

           Department of Economic Development
           4.  Memo from Linda Vassallo, Director, and
                Greg Bowen, Director, Department of Planning and Zoning, 9/03/08
                Re:   Farm Wineries – Need for Zoning Text Amendment

           Department of Finance and Budget
           5.  Memo from Terry L. Shannon, Director, 9/03/08
                 Re:   Change Order Approval Process

           6.  Memo from Roberta L. Baker, Purchasing Officer, 8/26/08
                Re:   Award Recommendation – Provide and Install Steel Sub-base Fuel Tanks

   VI.   COMMISSIONERS’ REPORTS                                                                                       11:40 a.m.

  VII.   PUBLIC COMMENT                                                                                                         11:45 a.m.
           There is a time limit of 5 minutes per speaker. No additional minutes or
          alotting unused minutes to an additional speaker will be permitted.

VIII.   PRESENTATION                                                                                                                  1:00 p.m.
           Department of Planning & Zoning
           Memo from Greg Bowen, Director, 9/03/08
           Re:  Residential Fire Sprinkler Requirements

   IX.   JOINT PUBLIC HEARING                                                                                                  7:00 p.m.
           Department of Planning & Zoning and Planning Commission
           Memo from Greg Bowen, Director, 8/21/08
           Re:  Rezoning Case No. 08-1, Michael Havenner, Applicant
                    Huntingtown High School Auditorium

This agenda is subject to change and the times listed are approximate.
If any items are added for consideration, they will be included on a
revised agenda that will be issued prior to the closed session.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Summary of Actions Taken

Reappointed Lynn M. Kuhn, Aimee L. O’Connor, and Deborah K. Shirley and appointed Susan Burton, Wendy Guy, and Lisa M. Viverette to the Employee Recognition Committee.

Reappointed Barbara H. Fringer to the Lusby Town Center Architectural Review Committee.

Reappointed Beverly Spicknall to the Owings Architectural Review Committee.

Reappointed Stacey Hann-Ruff to the Tourism Advisory Commission.

A presentation was given by the Calvert County Family Network on The Foundation for Community Partnerships, Inc., a public charity serving the Chesapeake Bay region providing a means for individuals, families, businesses, and organizations to create permanent charitable funds to help fulfill community needs.

A presentation was given by staff on the publication Calvert County Native Plants – Recommended Trees and Shrubs guide. The Calvert County Department of Planning and Zoning developed this guide to provide assistance to homeowners, landscape companies, and developers on the native plants suitable and encouraged to be planted in our coastal region.

Approved the contract awards as presented by staff for the installation of pre-treatment septic systems as follows:
Altantic Solutions/AdvanTex, Portsmouth, RI; 10 awards; bid amount - $131,170
Freemire & Associates, Harman, MD; 3 awards; bid amount - $19,450
Premier Tech/EcoFlex, Quebec, Canada; 1 award; bid amount $14,175
Commissioner Stinnett directed staff to look into “bay-friendly” stormwater management and bring information back to the Board.

Approved and authorized the President of the Board to sign the contract for the purchase of Chesapeake Hills Golf Course.

Reviewed a project by In God’s Care, Inc., for the development of an assisted living facility and signed a resolution indicating the County’s support of the application for tax investment credits through Department of Housing and Community Development. Commissioner Stinnett directed staff to provide a listing of all such facilities in Calvert County; Commissioner Parran directed staff to create a GIS overlay of such services.

Directed staff to facilitate the development of Zoning Ordinance Text Amendments as they pertain to the development and operation of Farm Wineries in Calvert County; to include the need for buffers, a minimum lot size, clarify if a winery on a farm or able to buy a lot in a subdivision to set up a winery, use examples from other areas that would work in Calvert County, and utilize resources in Southern Maryland such as our local farming community, Southern Maryland Agriculture Commission, Maryland Wineries Association, etc.

Approved the resolution delegating approval authority for change orders as presented with a cumulative cap and notification to the Board within seven days of the change order approval with a running total of all change orders for contract involved.

Awarded the contract to provide and install two 1,000 gallon double-wall steel sub-base fuel tanks at Solomons Headworks and Solomons Wastewater Treatment Plant to Curtis Engine & Equipment, Inc., of Baltimore, Maryland, for the total lump sum bid amount of $32,188.32.

A presentation was given by staff along with the Office of the State Fire Marshal on the importance of residential sprinkler systems and how they save lives and property. Directed staff to proceed with creating an ordinance requiring these systems in new construction and bring back to the Board for approval. Commissioner Clark directed staff to find out if these systems are required in bed and breakfast facilities.

Held a public hearing regarding the rezoning request made by Michael Havenner. The record was closed and the Board will consider all testimony received and reconvene in two weeks for a decision on this request.