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Board of County Commissioners of Calvert County
Calvert County Courthouse, Commissioners’ Hearing Room

Tuesday, December 9, 2008
Invocation – Reverend Phil VanWart
                        Calvert County Community Church, Huntingtown, MD
Pledge of Allegiance
Approve Agenda
Approve Minutes of November 18, 2008

AGENDA

      I.   PRESENTATIONS                                                                                                       10:05 a.m.
           1.  Employee of the Month – October 2008
           2.  Team Excellence Award
           3.  Distinguished Budget Presentation Award FY 2009
           4. Certificate of Achievement for Excellence in Financial Reporting
           5.  Local Government Insurance Trust Recognition
           6.  Safe Harbor, Inc., Board of Directors

     II.   APPOINTMENT                                                                                                            10:40 a.m.
           Economic Development Commission
           Three vacancies due to term expirations

    III.   NEW BUSINESS                                                                                                           10:50 a.m.
           Department of General Services
           1.  Memo from Wilson Freeland, Acting Director, 12/02/08
                Re:  Howlin Concrete, Inc., Lease Agreement for Stafford Road Property

           Department of Finance & Budget
           2.  Memo from Roberta L. Baker, Purchasing Officer, 12/02/08
                Re:  Award Recommendation – Purchase of County Vehicles

           3.  Memo from Roberta L. Baker, Purchasing Officer, 12/01/08
                Re:  Award Recommendation – Stationary 4-yard Compactor

           Department of Public Safety
           4.  Memo from Jacqueline K. Vaughan, Chief of Communications, Control Center Div.
                Re:  Public Safety Interoperable Communications Grant

           Calvert Soil Conservation District
           5.  Memo from Bill Clark, District Manager, 12/01/08
                Re:  Fee Increase to Cover Additional Plan Reviewer Position

   IV.   COMMISSIONERS’ REPORTS                                                                                      11:35 a.m.

    V.   PUBLIC COMMENT                                                                                                         11:45 a.m.
          There is a time limit of 5 minutes per speaker. No additional minutes or
          alotting unused minutes to an additional speaker will be permitted.

   VI.   WORK SESSION                                                                                                                1:00 p.m.
           Department of Finance and Budget
           Memo from Sharon Strand, Capital Projects Coordinator, 12/04/08
           Re:  Detention Center

    VII.   LEGISLATIVE MEETING                                                                                                  7:00 p.m.
           Meeting with the Southern Maryland Delegation
           Re:   Legislative Items for 2009
                   Planning Commission Hearing Room, 205 Main Street
                    Lower level – entrance in back of building

This agenda is subject to change and the times listed are approximate.
If any items are added for consideration, they will be included on a
revised agenda that will be issued prior to the closed session.
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SUMMARY OF ACTIONS

Presented First Sergeant Todd Ireland with a certificate and monetary award as Employee of the Month for October 2008, recognizing his initiative and untiring efforts in bringing the “Gator-Aid” Program to Calvert County, an innovative and interactive public awareness campaign that seeks to address the issue of drunk and impaired driving.

Presented Kathleen O’Brien and Erick Pate with a certificate and embroidered shirt as the Team Excellence award recipients, recognizing their dedication and hard work in implementing the Geographic Information Systems (GIS), making it a useful tool for County Departments, and for the effective training manual and training sessions relative to GeoBlade.

Recognized the Department of Finance and Budget for their multiple-award designations:

• Distinguished Budget Presentation Award from the National Government Finance Officers Association – eighth year in a row “highest form of recognition in governmental budgeting”
• Certificate of Achievement for Excellence in Financial Reporting from the National Government Finance Officers Association – fourth consecutive year “highest form of recognition in the area of governmental accounting and financial reporting”
• Local Government Insurance Trust Recognition for 20 years of membership in the Trust

Received a $30,000 “check” from the Safe Harbor, Inc., representing the financial support of the operations of the Safe Harbor Shelter, a local safe haven for abused women and children.

Reappointed Christopher E. Donley and appointed Rick Neal and Daniel Coviello to the Economic Development Commission.

Approved the new lease agreement with Howlin Concrete, Inc., for the County-owned 2.4 acre-property on Stafford Road, with the removal of “before the term expires” from #16 of the agreement.

Approved the increase in the grading permit fee from $120 to $200 effective January 1, 2009, and approved the addition of a Plan Reviewer position.

Awarded the Purchase of County Vehicles Contract as follows:

Commissioner Kelley directed staff to provide the age and mileage of the vehicles being replaced, as well as the amount paid in mileage reimbursement to employees using their own vehicles at the Detention Center for home visitations.

Awarded the Stationary 4-Yard Compactor Contract to Big Stuff, Inc., of Capitol Heights, Maryland, for the bid amount of $15,692.

Approved the Tri-County Communications Interoperability project to complete the build out of the National Public Safety Planning Advisory Committee 800 MHz mutual aid radio frequencies; approved the grant match of 1/3 for FY 2010 in the amount of $166,667; and signed the Memorandum of Agreement.

Held a work session on several projects at the Detention Center:  remodel of the Work Release Center, construction of a new Substance Abuse facility, and the renovation and expansion of the existing Detention Center. In 2005, the Board approved the plan to convert the entire Treatment Facility into a Work Release Center, with the bid process to begin this month. Staff is working through the site plan review issues for the Substance Abuse facility, with the bid process expected to begin in January 2009. The consultant contract for the Detention Center was awarded in November 2008, with construction expected to begin in 2012 – 2013. Directed staff to have Meaghan Dalsey, Engineer, review the plans for cost savings and efficiencies prior to this being sent out for bid.

Attended the Legislative Meeting with the Calvert County Delegation to present the County’s Legislative Requests for 2009.