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BOARD OF COUNTY COMMISSIONERS MEETING
Calvert County Courthouse, Commissioners’ Hearing Room

TUESDAY, October 2, 2007
Invocation –  Reverend Larry Barnes
                        New Hope Christian Fellowship, Lusby, Maryland
Pledge of Allegiance
Approve Agenda

AGENDA - REVISED**

      I.     PROCLAMATIONS                                                                                               10:05 a.m.
            1.  Community Planning Day
            2.  Mental Illness Awareness Week

     II.     APPOINTMENTS                                                                                                  10:15 a.m.
            1.   Agricultural Reconciliation Committee
                  Three vacancies due to term expirations and a resignation

            2.   Environmental Commission
                  Five vacancies due to a resignation, term expiration, and increase in membership

            3.   Parks and Recreation Advisory Board
                  One vacancy due to a resignation

           4.   St. Leonard Architectural Review Committee*
                  One vacancy due to a term expiration

    III.     PUBLIC HEARING                                                                                                10:30 a.m.
            Department of Finance and Budget
            Memo from Robert M. Pfeiffer, Capital Projects Coordinator, 9/26/07
            Re:  Budget Adjustment for Two Capital Projects

   IV.     NEW BUSINESS                                                                                                   10:45 a.m.
            Department of Finance and Budget
            1.  Memo from Roberta L. Baker, Purchasing Officer, 9/17/07
                 Re: Award Recommendation – Baseball Field Lighting Project at Hallowing
                        Point Park and Tennis Court Light Project at Dunkirk District Park

            2.  Memo from Roberta L. Baker, Purchasing Officer, 9/26/07
                 Re:   Award Recommendation – Critical Area Reforestation Project Fall 2007

             Department of Planning and Zoning
            3.  Memo from Brendan Sweeney, Chair, Environmental Commission, 9/26/07
                 Re:   5^th Annual “Pump for the Bay” Contest and Patuxent River Appreciation Days

            4.  Memo from Jenny Plummer-Welker, Principal Planner, 9/26/07
                 Re:   Solomons Master Plan Update
                          Agreement with Consultant for Special Area Study

            5.  Memo from Gregory A. Bowen, Director, and
                 Terry Carlson, Director, Department of Public Works, 9/25/07
                 Re:   Water Resources Element of the Comprehensive Plan

            Department of Public Works
            6.  Memo from Karl R. Deugwillo, Transportation Project Engineer, 9/20/07
                 Re:   Agreement of Sale Contract for Fee Simple and Easement Acquisition for
                          Chesapeake Boulevard, Susan B. Reynolds Property

            7.  Memo from Joyce Nalley, Capital Projects Contract Coordinator, 9/25/07
                 Re:   Award Recommendation – Construction of Chesapeake Boulevard and
                          Fox Run Boulevard Extended

          Calvert Marine Museum**
             8.  Email from Sherrod Sturrock, Deputy Director, 10/01/07
                   Re:  Glascock Lease Extension

      V.     COMMISSIONERS’ REPORTS                                                                            11:45 a.m.

   VI.     PUBLIC COMMENT                                                                                              11:55 a.m.
          There is a time limit of 5 minutes per speaker. No additional
          minutes or  allotting unused minutes to an additional speaker
          will be permitted.

    VII.   EXECUTIVE SESSION                                                                                          12:00 p.m.
             Closed to the public pursuant to Section 10-508 of the State
         Government Article of the Annotated Code of Maryland.

   VIII.     RIBBON CUTTING                                                                                                  3:30 p.m.
              Hilton Garden Inn, Dowell Road, Dowell, Maryland

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Executive Session Meeting
Tuesday, October 2, 2007
AGENDA

1.   Personnel Matters [10-508 (a) (1) (ii)]
      The Board will meet with staff to discuss a Grievance Board recommendation.

2.   Legal Matters [10-508 (a) (14)]
      The Board will meet with staff to discuss an award recommendation for the Appeal Convenience Center.

3.   Personnel Matters [10-508 (a) (1) (ii)]
      The Board will meet with department heads to discuss annual reviews.

This agenda is subject to change and the times listed are approximate.
If any items are added for consideration, they will be included on a
revised agenda that will be issued prior to the closed session.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Summary of Actions Taken
Tuesday, October 2, 2007

Presented a proclamation declaring the month of October as Community Planning Month, recognizing the participation and dedication of the members of the Planning Commission, architectural review committees, and other citizen planners who have contributed their time and expertise to the improvement of Calvert County.

Presented a proclamation declaring the week of October 7 – 13, 2007, asMental Illness Awareness Week, urging all citizens, businesses, hospitals, and schools in Calvert County to increase the awareness and understanding of mental illness and promote access to improved mental health treatment and recovery services.

Reappointed James M. Campbell and Ronald C. Mattera to the Agricultural Reconciliation Committee. Directed staff to find out which home owners association Mr. Mattera belongs to; reach out to the various home owners associations in Calvert County for applicants; and advertise the boards and commissions vacancies on Comcast Channel 6.

Reappointed Michael J. Linsenbigler and appointed Ronald S. McClain to the Environmental Commission. Directed staff to confirm with the Chair of the Committee if the remaining three applicants meet the requirements of membership and can be appointed at the next Commissioners’ meeting.

Appointed James O. Riley to the Parks and Recreation Advisory Board.

Reappointed Fredric Dellinger to the St. Leonard Architectural Review Committee.

Held a public hearing and approved Budget Adjustment #103, transferring $444,358.57 out of the Northern High School Entrance Capital Project to fund the cost of repairs to the bridge on Stoakley Road in the amount of $400,000, with the remaining $44,358.57 being placed in the Capital Contingency fund. Directed staff to obtain a letter from the Board of Education stating their concurrence with the transfer, and to inform the Commissioners as to what will happen to the remaining monies if the Northern High School Capital Project is closed.

Awarded Portico Realty Services of Herndon, Virginia, the Baseball Field Lighting Project at Hallowing Point Park and Tennis Court Lighting at Dunkirk District Park Contract for the alternate bid amounts of $121,000 and $69,000, respectively. Directed staff to provide the Board with a close-out report on all capital projects for the past two years and going forward.

Awarded Ed’s Plant World of Brandywine, Maryland the Fall – 2007 Critical Area Reforestation Project Contract for the bid amount of $63,200. Directed staff to find out if these plants are guaranteed, who is eligible to apply, and how are the awards granted to receive the plants.

Authorized the Environmental Commission to sponsor the 5 ^th Annual Pump for the Bay contest, expend $250 from the Environmental Commission’s budget to pay for a septic system pump-out for the contest winner, solicit local businesses for donations, and participate in Patuxent River Appreciation Days in 2008.

Approved and authorized the President of the Board to sign the Standard Services Agreement with EDAW, Inc., as the consultant for the Special Area Study of the Solomons Master Plan Update.

Approved and authorized the President of the Board to sign the lease extension for the Glascock property in Solomons.

Approved the timeline and processes as presented for the Water Resources Element of the Comprehensive Plan and directed staff to contact the Planning Commission to seek its support in completing the tasks within the timeline.

Approved the execution of the Agreement of Sale Contract for Fee Simple and Easement Acquisition for Chesapeake Boulevard  for the Susan B. Reynolds Property for the amount of $33,660. Directed staff to provide a “mosaic” of all properties affected for this project.

Awarded the Construction of Chesapeake Boulevard and Fox Run Boulevard Extended Contract to Reliable Contracting, Inc., of Millersviller, Maryland, for the bid amount of $3,864,655.65.