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Board of County Commissioners of Calvert County
Calvert County Courthouse, Commissioners’ Hearing Room

TUESDAY, December 22, 2009
Invocation –  Pastor Ann Edwards
                       Chesapeake Church, Huntingtown, MD
Pledge of Allegiance
Approve Agenda

AGENDA

       I.     PRESENTATION                                                                                                        10:05 a.m.
              Spiggy and Friends
              Hogette Presentation - Donations to benefit Children’s Hospital

      II.     APPOINTMENTS                                                                                                        10:15 a.m.
              1.  Board of Library Trustees
                   One vacancy due to term expiration

              2.  Calvert County Family Network Board of Directors
                   Two vacancies due to term expirations

              3.  Commission for Women
                   Four vacancies due to term expiration(s) and resignation(s)

             4.  Economic Development Commission
                  Six vacancies due to term expiration(s) and resignation(s)

     III.     NEW BUSINESS                                                                                                         10:30 a.m.
              Department of Finance and Budget
              1.  Memo and Presentation from Tim Hayden, Director, and
                   Roberta Baker, Purchasing Officer, 12/08/09
                   Re: Vendor Bidding and Purchasing Website Enhancements

              2.  Memo from Roberta Baker, Purchasing Officer, 12/07/09
                   Re: Award Recommendation - Disposable Medical Supplies

              3.  Memo from Roberta Baker, Purchasing Officer, 12/16/09
                   Re: Award Recommendation - Custodial Services at Calvert Library

              4.  Memo from Anita Jones, Capital Projects Supervisor, 12/16/09
                   Re: Award Recommendation – Solomons Town Center Park

              Department of Economic Development
              5.  Memo from Linda Vassallo, Director, 12/16/09
                   Re: Calvert County Visitor’s Guide

      V.     COMMISSIONERS REPORT                                                                                     11:30 a.m.

     VI.     PUBLIC COMMENT                                                                                                    11:40 a.m.
              There is a time limit of 5 minutes per speaker. No additional minutes or
              allotting unused minutes to an additional speaker will be permitted.

    VII.     EXECUTIVE SESSION                                                                                                 11:45 a.m.
               Closed to the public pursuant to Section 10-508 of the State Government
              Article of the Annotated Code of Maryland.

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Executive Session Agenda

 1.  Business Matter [10-508 (a)(3)]
      The Board will meet with staff to discuss a land acquisition.

This agenda is subject to change and the times listed are approximate. 
If any items are added for consideration, they will be included on a
revised agenda that will be issued prior to the closed session.

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Summary of Actions

1. Reappointed James R. Mathers to the Board of Library Trustees.

2. Reappointed Lt. Col. Louis J. Oertly and Christina E. Payne to the Calvert County Family Network Board of Directors.

3. Appointed Jacqueline McCoy to the Commission for Women.
4. Reappointed Dawn C. Balinski, Michael W. Benton, Mark J. Davis, and Anthony V. DeStefano, and appointed Kevin Turner to the Economic Development Commission.
5. Approved the new vendor bidding process, including the use of eMaryland Market Place for formal and informal bids, as well as upgrades to the Purchasing website with implementation date of March 1, 2010. Commissioner Parran directed staff to investigate if the vendor is not registered on eMaryland Marketplace, can they still bid on jobs in Calvert County; if bid requests are removed after the closing date on eMaryland Marketplace; and to provide presentations for the Chamber of Commerce and other business groups. Commissioner Shaw directed staff to provide the informative letter on the County’s website as well as being mailed, as well as add a column for comments for bids that have been rejected.
6. Awarded the Disposable Medical Supplies contract to the following four companies:  Alpine Pinnacle of Glendale, AZ (12 products); Moore Medical of Farmington, CT (11 products); Progressive Medical International of Vista, CA (8 products); and Southeastern Emergency Equipment of Wake Forest, NC (17 products). Commissioner Kelley directed staff to provide a comparison from last year’s costs to this year’s award.
7. Rejected all bids received for the Custodial Services for Calvert County Library, Prince Frederick, in order to revise the bid specifications, removing the minimum hours required.
8. Awarded the Solomon’s Town Center Park contract to Bay Country Contractors of Leonardtown, MD, for the bid amount of $1,017,941.
9. Authorized the Department of Economic Development to seek advertisers for the Visitor’s Guide.